Your new role

RELATIONSHIP MANAGEMENT DUTIES:

Assist in all aspects of client service, including preparing and distributing reporting packages and presentations, and answering client inquiries Maintain client-tracking system

Update presentations + collateral materials

Assist preparation for all client update meetings and conference call

Utilize various marketing software tools + vendors Assist development of institutional section of Web site, Extranet + Intranet

OFFICE ADMINISTRATION DUTIES:

Oversight of, and when required, preparation of accounts payable documentation for authorization, preparation of checks for signature, ensuring relevant documentation is delivered to Finance Department, global office in a timely fashion.

Maintain records of licensing details for the company and all licensed representatives. Ensure that all related licensing documentation is submitted to the regulators on a timely basis with liaison with Legal Department, internal and external legal advisers as necessary.

Act as interface as required with IT Department, international and local external IT provider More generally, assist the Representative in Japan in fulfilling his responsibilities, as required.

Will handle calendar management, travel arrangements, organizing and hosting office events, preparing T&E reports, providing phone coverage for Japan office Act as the office receptionist (when guests are expected) and answering the main telephone line

Manage office supplies and equipment Arrange for new joiners and leavers, e.g. workstations, company properties, access cards, name cards, email accounts, etc.

Other general office support functions as directed.

What you'll need to succeed

• Native Japanese, Business English
• Computer skills (email domestic & international correspondence, be able to assist in Power point presentations)

• Advanced IT skillset preferable with knowledge of Microsoft Office (Word, Excel and PowerPoint)
• Strong travel and calendar scheduling expertise
• Ability to process instructions and successfully execute on projects from start to finish, meeting critical deadlines.
• Must be able and willing to work in a team-oriented environment

What you'll get in return
Competitive compensation package
Permanent position 正社員
Office work and remote work options Tokyo Office

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
Johann.Manas@hays.co.jp

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #1092185