Your new role

Handling of traffic and contract documentation for the Representative Director;

Organization of business trips, business meetings, and conference calls; planning of the Representative Director working days;

Office lease - liaising with landlord on ongoing administration of office premises and lease requirements, including implementation and management of payment of monthly rent and service charges and, in conjunction with the operations function, any office fit-out and repairs;

Staff payroll – liaising with HR and external local accountant on payment and monitoring of monthly staff payroll, allowances and bonus;

Staff benefits – registration, management and maintenance of all staff benefits;

HR administration – employment contracts, role descriptions, performance management system, implementation of corporate HR policies/procedures in the office;

Travel booking – processing of business travel applications, booking travel, transport and accommodation and handling of claims for travel and expenses;

Bank accounts – establishing, management and maintenance of bank accounts, including addition of authorised signatories, and approval, issue and signing of cheques and payment and recording of monthly and ad-hoc invoices and office expenses;

Office and employee records – establishing and managing filing systems, record keeping and safekeeping of company, office and employee assets and records (including registration, contracts, invoices, company chop and corporate records, and inventory of office equipment and furniture);

Office equipment, stationery and supplies – liaising with suppliers, ordering of supplies, and management of repair and maintenance of office equipment, fittings and furniture;

What you'll need to succeed

Bachelor's/University degree

2-5 years’ experience as administrative / personal assistant, secretary, executive assistant, general affairs in related industries

Self-starter who thrives in a fast paced, dynamic environment Exceptional time management, multi-tasking ability, and organization skills with strong attention to detail
Native Japanese, Business English
Computer skills (email domestic & international correspondence, be able to assist in Power point presentations)
Professional IT skillset preferable with knowledge of Microsoft Office (Word, Excel and PowerPoint)

What you'll get in return
Competitive compensation package with bonus
Permanent position 正社員
Hybrid working style and flexible
Tokyo Office (Minato-ku area)

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
Johann.Manas@hays.co.jp
#1092859