Maintain calendars, contacts and tasks (done through Microsoft Office); schedule and coordinate internal and external meetings; ordering catering for any meetings requiring breakfast/lunch/refreshments etc.
Coordinate domestic and international travel arrangements, which include flights, car service, dinner reservations, colleague and client meetings etc. (This also includes troubleshooting travel problems, if they arise, when team is travelling)
Manage the filing both digital and hard copy of confidential highly pertinent deal information
Answer phone lines and take messages as needed; escalating where appropriate
Facilitate getting signatures and sending-back to counter-parties outside the firm
Office Support: Order supplies preferred by team, business cards etc.
Submit any deal related invoices on behalf of the team (this includes all the preliminary work of setting up new vendors and projects related with new deals)
Presentations: Help prepare presentation materials
Review, edit and complete expense reports; work with AP for timely payments and track reimbursements
Printing: printing materials when required
Research: On occasion only, provide internet research support
Assist with special projects as needed; pro-actively anticipate work assignments whenever possible.
Native Japanese, Business English Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)
Working experience in a professional, corporate environment supporting senior professionals and executives. Team player, attention to detail and positive attitude