Executive Assistant - BOG

Be part of an expanding team for a finance-investment company

Your new company
One of the world’s largest and most diversified global investment firms,

Your new role

Maintain calendars, contacts and tasks (done through Microsoft Office); schedule and coordinate internal and external meetings; ordering catering for any meetings requiring breakfast/lunch/refreshments etc.

Coordinate domestic and international travel arrangements, which include flights, car service, dinner reservations, colleague and client meetings etc. (This also includes troubleshooting travel problems, if they arise, when team is travelling)

Manage the filing both digital and hard copy of confidential highly pertinent deal information

Answer phone lines and take messages as needed; escalating where appropriate

Facilitate getting signatures and sending-back to counter-parties outside the firm

Office Support: Order supplies preferred by team, business cards etc.

Submit any deal related invoices on behalf of the team (this includes all the preliminary work of setting up new vendors and projects related with new deals)

Presentations: Help prepare presentation materials

Review, edit and complete expense reports; work with AP for timely payments and track reimbursements

Printing: printing materials when required

Research: On occasion only, provide internet research support

Assist with special projects as needed; pro-actively anticipate work assignments whenever possible.

What you'll need to succeed

Native Japanese, Business English Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)

Bachelor's/University degree

Working experience in a professional, corporate environment supporting senior professionals and executives. Team player, attention to detail and positive attitude

What you'll get in return
6M – 7.5M Base salary with standard benefit package
1x a year discretional bonus
Hybrid work schedule (3-4x week office / remote work options)
Tokyo Office

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, email to Johann.Manas@hays.co.jp or call us 03-3560-1347 now.

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #1084683


Job Type
Business & Management Consultancy
Inner Tokyo
Office Professionals
6.0M to 7.5M JPY

Talk to a consultant

Talk to Johann Manas, the specialist consultant managing this position, located in Osaka
Hilton Plaza West Office Tower 11F, 2-2-2, Umeda

Telephone: 0335601347