Employment Coordinator / Local HR Administrator

Be part of a top global consulting firm.

Your new company
Our client is the trusted advisor and counsellor to many of the world's most influential businesses and institutions.

Your new role
  • You are responsible for coordinating a series of disabled employment operations, supported by HR Manager. In addition, you are responsible for day-to-day administrative support for the full range of HR service focused on providing reactive, timely assistance. You should produce well-organised, accurate deliverables and can prioritise tasks with guidance. You should also be able to flag and identify issues and suggest/implement basic resolutions as appropriate.
  • Coordinate disabled employment matters
  • Support farm’s service operation (e.g., correspondence with management company, regular visit, vegetable delivery)
  • Support personnel matters (e.g., timesheets, payslip, expenses, leave approval)
  • Government reporting supported by HR
  • Manage recruiting, onboarding, employment contract renewal and departures supported by HR
  • Provide administrative support on key local HR processes and programs in a wide range of areas; specific responsibilities may include (but are not limited to) the following:
  • Provide a range of administrative support as needed for new hires and departures (e.g. collecting documents, scanning, filing etc.)
  • Process employment verification letters
  • Administer corporate membership enrolment and cancellation
  • Administer local benefit programs (e.g., babysitter tickets, sports club tickets, condolence flowers arrangement)
  • Accurately enter data into relevant databases, files
  • Manage alumni e-mail box
  • Support other projects and processes as needed

What you'll need to succeed
  • Excellent customer service orientation
  • Superior organizational and interpersonal skills
  • Strong written/verbal communications
  • Good team player
  • Ability to work with limited guidance
  • Tolerance for ambiguity
  • Strong administrative skillset with accuracy, speed and attention to details
  • High sense of confidentiality, maturity, judgement and trustworthiness
  • Bachelor's/University degree

  • Minimum 3 years of general work experience preferably administrative support roles, office assistance in major companies, related industries, law firms, finance , audit companies

  • Native Japanese & Business level English

What you'll get in return

Competitive Base salary plus performance bonus & overtime pay
Tokyo Office
Work at the office & possible remote work options
Off peak commuting available

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Johann.Manas@hays.co.jp 03-3560-1347

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.


Job Type
Business & Management Consultancy
Inner Tokyo
Office Professionals
4.5M to 6.5M

Talk to a consultant

Talk to Johann Manas, the specialist consultant managing this position, located in Tokyo Head Office
Izumi Garden Tower 28th Floor, 1-6-1 Roppongi

Telephone: 0335601347

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